6 Sources of Leadership Power

Job Description Accounting officeholder Job Details Title Department Reporting to Accounting police officer Finance counseling Accountant Direct Reports Authorities Last updated nix Refer Delegations April 2012 Job Purpose The Accounting Officer is accountable to the worry Accountant and is responsible for ensuring that completely development contribution and sundry debitors be invoiced, and that these debts are collected when due. The position is also responsible for whole(prenominal) aspects of paysheet department for staff and elected members. These services include Control of debitors sub book of account Debtor invoicing and reconciliationsDebt collection Fortnightly and periodical pay cast of characters processing prevalent ledger reconciliations Assistance with general score My Team chief executive officer surrogate CEO / General coach Finance Accounting Manager Management Accountant Accounting Officer Finance Administrator Accounts Payable chance on rela tionships External ? Debtors ? Lakes Environmental ? Payroll Software Provider ? Inland revenue enhancement ? Trails and Youth Trusts ? Auditors Internal ? Chief Executive Officer ? Deputy CEO / Finance Manager ? Accounting Manager ? Management Accountant ? exercise managers ? Staff Key accountabilities Responsibility/objectivePayroll Administration Coordination and Management of payroll exit fight down the Councils Debtors system. Outcome ? Liaison with staff and councillors on all payroll matters. ? Collation, input, checking and processing of fortnightly payroll data, including expense claims and other one-off transactions. ? touch of monthly Councillor payroll. ? Processing and administration of IRD and other payroll deductions. ? dispersal of payslips and various payroll reports. ? Administration and reconciliation of Annual and Sick set forth entitlements. ? Input of payroll journals to the general ledger. Reconciliation of all payroll related general ledger accounts to the payroll. ? Completion of quarterly and annual statistical payroll returns by requested deadlines. ? Maintain confidentiality of all payroll information. ? ? ? ? ? ? ? ? Debt Recovery ? ? ? tally Control accounts are in balance at all times. aim invoices and credit notes as postulate/requested (this includes Development Contributions, Lakes Environmental, Private jut out Change charges, Section Clearance & other Sundry debtors). plug debtor receipts are allocated correctly. Distribute monthly statements. Reconcile the debtors and parking ledgers monthly to nsure they are accurate and fully updated. Perform month end roll over indoors 5 working days of the end of the month. hoard monthly aged debtors reports and other little debtor reports. Prepare Debtor reports for FACC committee by agenda deadlines. Debt reminder letter sent out on a regular basis, and email and ring contact when necessary. Liaise with relevant council personnel to assist with collection of capital d ebt. take in all correspondence logged in Debt Management ? ? system. Negotiate fee programmes where appropriate and monitor for performance and take in up to date.All queries are responded to within 7 days of receipt. Training of all managers and staff on the physical exertion of the invoicing system ? Ensure that all staff are adequately apt with a high skill level and understanding of the QLDC invoicing system. Ensure that all processing is performed in a timely and accurate manner ? ? ? Checking all input for true statement before processing. Input of data including invoices & credit notes is timely. Ensure back charging required is performed on a regular monthly basis. Ensure all credit notes are property authorised. Invoices for Development Contributions and ResourceContributions are issued on time. ? ? General Accounting ? ? ? ? Processing journals and general ledger maintenance as necessary, accurately and in a timely manner. Street Front Bonds detailed schedule mainta ined and reconciled. Subdivision Bonds schedule maintained and reconciled. Year pole Audit reconciliations. Provide assistance with the following ? Assisting the Management Accountant to ensure integrity of the General Ledger (coding accuracy). ? Assisting the Management Accountant with preparation of monthly management reports. ? Assisting the Management Accountant with budget input and monitoring. Assist with assignation of overheads to departments. ? Production of all financial reports in accordance with published timetables. Manages health and Safety ? Ensure compliance to all legal/statutory and caller requirements for health and safety. Maintain professionalism ? ? ? Adhere to company policies. Keeping abreast with technology. Maintain and update oneself with knowledge required for job. Other duties, consistent with the role, as required from time to time by Manager and CEO. ? Key behavioural competencies strength Excellent Service Description We get it done and do it wel lRespect We pry and respect others Inspiration We lead by example Collaboration We gain ground by working together Accountability We are open and honorable Qualifications/Experience Qualifications ? Experience ? ? ? Skills ? ? ? ? ? ? Agreed by Team member Manager Essential A sound level of numerical, written and spoken side skills. At least two years of clerical experience with Accounts due and Payroll. Proven history of management of large scale debtors ledger. moldiness be capable of interpreting information, with a competent level of problem resoluteness ability. Must be solution focused.Windows and Microsoft Office applications (Outlook, Word, Excel). Must be a team player and keep their eyes focussed on the wider goals of the organisation. Must be capable of operating with a minimal level of supervision, make appropriate decisions within authorities delegated. A high level of accuracy and the ability to keep detailed file notes. Strong communication, written and verbal. hint Desirable ? ? ? Date An up to date knowledge of payroll legislation would be an advantage but not essential. Some general accounting experience or an understanding of accounting principles would be useful.